Production Assistant

Job Posting Title:

Production Assistant

Req ID:

10114685

Job Description:

This role is considered Hybrid, which means the employee will work 2-3 days onsite at a Company designated location and occasionally from home.

Position Summary

The Industrial Light & Magic, Ltd, Vancouver, Production Assistant is an entry-level position that provides administrative and backup support to the production team while providing an opportunity to learn about the production environment and process at ILM.

Do you thrive in a creative, fast-paced environment and subscribe to the adage that the devil is in the details? Are you a proactive individual who can balance multiple tasks and projects simultaneously while maintaining a high level of accuracy and integrity? If you love connecting with people and problem solving with your team, then this might be the role you’re looking for!

At ILM, we strive to be an inclusive environment, and we are committed to considering promising individuals with a variety of backgrounds and experiences for this position.

What You’ll Do

• Assist  and support  the Producer, Production Manager and Production Coordinators in day to day activities, general production errands and tasks

• Facilitate smooth and efficient dailies sessions by: 

  • Scheduling dailies sessions, including booking the screening theatre

  • Notifying crew of dailies time and location

  • Preparing the screening room and computer/ projection equipment

  • Builds accurate dailies playlists in shotgrid from incoming artist submissions

  • Contacting artists to ensure they are present and on time

  • Act as an assistant to the Production team to help follow up on items after dailies. 

• Enter client and/or dailies notes into Shotgrid.

• Communicate directly with clients regarding receipt and delivery of media and/or meeting scheduling.

• Maintain crew lists and current information for the Production web page (intranet).

• Upload and download of client media utilising a variety of software.

• Create, update and maintain VFX show calendar including dailies, meetings, etc.

• Responsible for the ordering, delivery, and clean up of meals as needed. On a rotation with the entire PA team to manage orders, reception, distribution and clean-up of overtime (OT) meals to crew working late and weekends, when necessary

• Also tasked with planning and executing thematic crew parties as needed.

• Collects, manages petty cash, receipts as well as expense reports, works with VFX Production Accountant to keep expenses updated.

• May be required to coordinate travel arrangements.

What We’re Looking For:

• Bachelor's degree in film production or equivalent preferred

• Meticulous nature

• Team player with a positive attitude

• Flexibility: being agile with changing priorities

• Passion for film and storytelling and a keen interest in learning more about VFX production

• Tech savvy

• Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines.

• Strong communication skills

• Nice to have:

  • Technical knowledge and ability to run programs for dailies and other meetings.

The hiring range for this position in Vancouver is C$41,700 to $53,300 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A full range of medical, financial, and/or other variable pay or benefits, may be offered dependent on the level and position offered.

Job Posting Segment:

ILM Vancouver

Job Posting Primary Business:

ILM Vancouver

Primary Job Posting Category:

Production Management (Animation & Visual Effects) - Studios

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Vancouver, BC, Canada

Alternate City, State, Region, Postal Code:

Date Posted:

2025-03-03