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Closing Date (closes at 11:59 pm on date noted below):
October 10, 2025Job Type:
Contract (Fixed Term)Department:
Clerks & Council ServicesSalary:
$40.31 - $40.31Hours per week:
35Openings:
1Contract Duration: October 2025 – December 2026
The following description reflects the general details considered necessary to describe the principle functions of the position identified and shall not be construed as a detailed description of all the work requirements that may be inherent in such classification.
Position Title:
Municipal Elections Coordinator
Position Summary:
This role is responsible for the administration and coordination of the 2026 Municipal and School Board Elections while working as a key member of the election team with the City’s City Clerk and Deputy Clerk. Helps develop and maintain the elections schedule, oversee the nomination process, coordinate the recruitment and training of election staff, arrange for polling locations, coordinate the preparation and deployment use of voting equipment and technology, set up related software programs and vote tabulating equipment.
Responsible To:
Deputy Clerk
Responsible For:
Assist with the planning and organizing of the effective delivery of the 2026 Municipal and School Board election in compliance with the Municipal Act, 2001, Municipal Elections Act, 1996, Education Act, Accessibility for Ontarians with Disabilities Act and related legislation.
Assist with all aspects of securing voting locations by conducting inspections and assessing accessibility needs, securing permits, developing floor plans, arranging equipment and election day supplies.
Manage the inventory, storage, distribution and return of election equipment, ballots and supplies throughout the election as well as on voting day and during advanced voting.
Assist with the handling of the Voters’ List and voter notification process to ensure all electors are informed of where and when they are able to vote.
Prepare training materials and legislative forms, coordinate training sessions for all hired staff and assist with the delivery of the election training.
Participate in the Niagara Area Elections Working Group comprised of Municipal Clerks, Deputy Clerks and Election Coordinators from across the Region to ensure appropriate assignment of tasks and opportunities to share ideas, strategies and best practices.
Oversee any needs to re-evaluate the City’s voting subdivision boundaries in cooperation with the Municipal Property Assessment Corporation (MPAC).
Assist with all communications with candidates, third party advertisers, and electors including candidate information packages, social media, election website and other content.
Assist with the handling of the Voters’ List and creation and distribution of Voter Notification Cards.
Working directly with the public on all aspects of the elections, including electors, candidates, election workers and City staff.
Will perform other duties as required.
Position Requirements:
Post-secondary degree or diploma in Public Administration, Political Science or related.
Completion of the Municipal Administrative Program (MAP) from the Association of Municipal Clerks and Treasurers of Ontario (AMCTO) is an asset.
Minimum one (1) year related experience in municipal government with a demonstrated understanding of legislation and processes related to the Municipal Act and Municipal Elections Act.
Related experience with Municipal, Provincial and / or Federal Elections is considered an asset.
Excellent public relations, customer service and communications skills to be able to effectively resolve public inquiries and ability to deal effectively and tactfully with all levels of staff and government, elected officials, local boards and committees, community groups and the general public.
Strong project management, time management, organizational and planning skills, as well as strong verbal, written and interpersonal skills are essential; experience in conducting training sessions and/or presentations; ability to prioritize work and to work in a fast-paced, high pressure environment.
Experience in supervisory functions such as recruitment, training, and scheduling.
Demonstrated ability to maintain a high standard of professionalism, sound judgment, diplomacy and confidentiality; ability to work independently with limited supervision as well as work within a team environment.
Intermediate skills in Microsoft Outlook, Word and Excel and PowerPoint.
Valid ‘G’ license and access to a reliable vehicle.
How to apply:
Please submit your application including a cover letter and resume through Workday using the apply button above.
The City of Niagara Falls is dedicated to creating an accessible and inclusive organization and fostering a workplace culture which reflects the diverse nature of the residents we serve. In accordance with the Accessibility of Ontarians with Disabilities Act (AODA), the City will accommodate the individual needs of candidates with disabilities throughout the recruitment process. Please feel free to contact us at HRDepartment@niagarafalls.ca or 905-356-7521 ext 4317.
Personal information is collected under the authority of The Municipal Act and will only be used to determine suitability for this position. We thank all applicants for their interest, but only those advancing through the selection process will be contacted.